Job Description

Job Description

Job Description

Salary: $55,658.79

SUMMARY: The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options.

The East-West Center Arts Program has enriched the Hawaii community and beyond through exhibitions, concerts, and educational activities focusing on arts of the Indo-Pacific region. Artists who are effective in bridging cultures are joined by EWC specialists in reaching out through programs that create better appreciation and understanding of our global community.

The Education-Arts team is seeking an on-site Arts Program Assistant for a limited, 12-month appointment (with possibility of extension, should funding be available). This position will organize and execute various administrative, fiscal, technical, and logistical tasks for projects including collections management, exhibitions, performances, workshops, group tours, artist residencies, and other related activities. The Arts Assistant will also be an immediate point of contact for providing information about Arts Program projects, as well as for organizing virtual and in-person educational activities.

MAJOR DUTIES:

• Administrative: Performs administrative/secretarial, fiscal, and logistical duties for the Arts Program in accordance with established EWC policies and procedures. Fiscal and administrative forms include, but are not limited to, Award Agreements, requisitions for encumbrance, authorizations for payment, participant payments, petty cash reimbursements, stipends, travel documents and completions, and check requests. Responsible for certain areas of project correspondence with participants, vendors, and collaborators. Maintains and updates Arts Program files, media, and supplies. Maintains accurate information in the activity calendar for visual arts, performing arts, and educational activities, both in-person and virtual, and maintains accurate reporting data for activities. Supports public communication channels, including Arts Program webpage, mailing lists, and social media accounts.
• Educational Outreach: Updates and maintains the units electronic database of schools, senior centers, educational and non-profit organizations, and individuals and community leaders involved with arts education and enrichment activities. Communicates new engagement opportunities and schedules in- person/virtual/hybrid activities including EWC Gallery tours, demonstrations, workshops, and discussions for K-college students, educators, and the public, often including local, national, and international audiences. Assists with development of related educational materials. Assists with the coordination and execution of K-college teacher workshops. Assists with recording, documenting, editing, archiving, broadcasting and dissemination of program activities.
• Visual Arts: Assists with project research, installation, display and shipping of art works and related objects. Assists with coordination of the EWC Gallery and related event scheduling, event setup and documentation, and enforcement of rules and regulations. Supports the maintenance, display, and digitization of the EWC Collection.
• Performances: Assists with project research, logistics and scheduling of activities for performing artists, and preparation of program notes. Assists with technical stage and touring logistics as needed. Assists with public event promotion, scheduling, ticketing, event setup and documentation, and enforcement of rules and regulations. Supports in-person, virtual, and hybrid performance projects.
  

This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job.

SUPERVISION: The incumbent works under the general supervision of the Arts Program Manager, with occasional guidance and direction also given from the Curator. The incumbent will exercise a high degree of initiative and independence in carrying out program activities; works independently on continuous assignments; handles problems and deviations as they arise; and may take some problems along with possible solutions to the supervisor for advice and approval. The supervisor will assign work and define outcomes, priorities, and deadlines accordingly.

REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of combined education and experience with educational arts programming that focuses on a diversity of cultures. Experience with a broad range of Asia Pacific visual and performing art forms, and with creative, impactful, and educational programming to a variety of audiences including K-12, higher education, and the general public.

Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments.

Demonstrated Ability To interpret, organize, and carry out assignments by independently determining applicable policies and procedures and applying them towards directives and outcomes; to take initiative and work cooperatively in following through on assignments; to organize time, tasks, and materials efficiently; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to inspect, diagnose problems, and complete work in a timely and effective manner; to adapt to changing scenarios and communicate effectively in both verbal and written forms; to present information and ideas clearly and concisely; and to exercise appropriate judgment and accept responsibility.

Knowledge of office practices and procedures; of correct English grammar, punctuation, spelling, and word usage; and of general office machines and equipment. Competency with various computer software (or their equivalents) relating to general office, social media, communications, content management, and media creation/editing tasks including: Microsoft Office suite, Adobe suite, ArtBase collections software, Zoom, Teams, Canva, Mailchimp, Eventbrite, Facebook, Instagram, Gutenberg web editor, Raisers Edge, and Oracle; and mobile device applications. General knowledge in using audio and video equipment.

Work Schedule While a standard work week is from Monday through Friday (sans established EWC holidays), the position may be required to work weekends, holidays, or extended evening/morning hours to fulfill the needs of the program and its events and activities.

Work Environment The position performs tasks indoors and outdoors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Driving Valid drivers license and clean traffic abstract.

PREFERRED QUALIFICATIONS: Knowledge of and experience with specific Asian and Pacific cultures and arts; experience working with individuals with limited English language ability; experience with exhibition installation/de-installation; experience with hybrid conference production, stage production, and performance presentation; experience with ticket sales and front-of-house coordination.

SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER: You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect:

• Competitive Salary and Benefits

The annual salary for this position starts at $55,658.79 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off.

• Career Growth Opportunities

We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization.

• Supportive Work Environment

We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed.

HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process:

• Tailor Your Resume and Write a Compelling Cover Letter

Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application.

• Be Prepared for the Interview

If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications.

• Provide Three Professional References (with appropriate contact info) in your Application

Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference.

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